Start a Shootout - Revision history

Emilyanthony: /* Technical Inspection */

2026-05-05T19:13:18Z

Technical Inspection

Emilyanthony: /* Volunteers */

2026-05-05T19:13:02Z

Volunteers

Emilyanthony at 19:11, 5 May 2026

2026-05-05T19:11:31Z

Emilyanthony: /* Technical Inspection */

2024-05-24T13:55:52Z

Technical Inspection

Emilyanthony: formatting is hard

2024-05-24T13:54:46Z

formatting is hard

Emilyanthony: /* Volunteers */

2024-05-24T13:53:50Z

Volunteers

Emilyanthony at 13:52, 24 May 2024

2024-05-24T13:52:43Z

Emilyanthony at 13:50, 24 May 2024

2024-05-24T13:50:39Z

Emilyanthony: /* Volunteers */

2024-05-24T13:42:08Z

Volunteers

Emilyanthony: /* Venue Selection */

2024-04-11T19:00:57Z

Venue Selection

← Older revision		Revision as of 19:13, 5 May 2026
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	The Pittsburgh Shootout provides an "90%" technical inspection to cars which have passed a Formula SAE technical inspection, skipping steps such as SES checks. A full technical inspection performed by inspectors who also do the official events is provided for a team which cannot produce tech stickers. The Pittsburgh Shootout does not perform a tilt test or a sound test, but does perform a rain test and brakes test. There are 6 technical inspection bays at the Pitt Shootout, and cars are split by vehicle class for inspection. Accumulator inspections may be done with a video prior to the event, or performed on site if the teams fail to provide the video. Teams may circumvent the accumulator inspection at the event if a tamper seal is unbroken from the official FSAE event. The Pittsburgh Shootout also built an IMD tester to verify functionality for EV teams. As of 2023, the Pittsburgh Shootout requires all EV participants to have passed through Rain test at an official event before attending the Shootout.<ref>Pittsburgh Shootout Handbook. https://www.pittsburghshootout.com/</ref>		The Pittsburgh Shootout provides an "90%" technical inspection to cars which have passed a Formula SAE technical inspection, skipping steps such as SES checks. A full technical inspection performed by inspectors who also do the official events is provided for a team which cannot produce tech stickers. The Pittsburgh Shootout does not perform a tilt test or a sound test, but does perform a rain test and brakes test. There are 6 technical inspection bays at the Pitt Shootout, and cars are split by vehicle class for inspection. Accumulator inspections may be done with a video prior to the event, or performed on site if the teams fail to provide the video. Teams may circumvent the accumulator inspection at the event if a tamper seal is unbroken from the official FSAE event. The Pittsburgh Shootout also built an IMD tester to verify functionality for EV teams. As of 2023, the Pittsburgh Shootout requires all EV participants to have passed through Rain test at an official event before attending the Shootout.<ref>Pittsburgh Shootout Handbook. https://www.pittsburghshootout.com/</ref>
−	~~<brclear=all />~~

	=Risk Management=		=Risk Management=

@@ Line 49: / Line 49: @@
 ## etc
 # Floaters (approximately 1 floater to 10 volunteers)
-There should be approximately 2-4 technical inspectors assigned per inspection "bay". Technical Inspection may take an hour+, so several groups of technical inspectors are required. At the Pittsburgh Shootout, technical inspection is started Friday night for the Autocross on Saturday to better manage time. A sample [[Work Breakdown Structure]] is shown below. This was derived from the Pittsburgh Shootout's WBS, with names omitted for privacy. The structure is split between pre-event responsibilities and at-event; the race is on Saturday, and it can be seen that the branch is divvied further between Friday and Saturday tasks. Limitations on responsibility are shown, noting the red and orange boxes stating volunteers are to only pick one box.[[File:Wbs without names.jpg|center|middle|frame|Shootout Work Breakdown Structure]]
+There should be approximately 2-4 technical inspectors assigned per inspection "bay". Technical Inspection may take an hour+, so several groups of technical inspectors are required. At the Pittsburgh Shootout, technical inspection is started the night before the Autocross to better manage time. A sample [[Work Breakdown Structure]] is shown below. This was derived from the Pittsburgh Shootout's WBS, with names omitted for privacy. The structure is split between pre-event responsibilities and at-event; the race is on Saturday, and it can be seen that the branch is divvied further between Friday and Saturday tasks. Limitations on responsibility are shown, noting the red and orange boxes stating volunteers are to only pick one box.[[File:Wbs without names.jpg|center|middle|frame|Shootout Work Breakdown Structure]]
 <brclear=all />
 ==Technical Inspection==
@@ Line 57: / Line 57: @@
 The Pittsburgh Shootout provides an "90%" technical inspection to cars which have passed a Formula SAE technical inspection, skipping steps such as SES checks. A full technical inspection performed by inspectors who also do the official events is provided for a team which cannot produce tech stickers. The Pittsburgh Shootout does not perform a tilt test or a sound test, but does perform a rain test and brakes test. There are 6 technical inspection bays at the Pitt Shootout, and cars are split by vehicle class for inspection. Accumulator inspections may be done with a video prior to the event, or performed on site if the teams fail to provide the video. Teams may circumvent the accumulator inspection at the event if a tamper seal is unbroken from the official FSAE event. The Pittsburgh Shootout also built an IMD tester to verify functionality for EV teams. As of 2023, the Pittsburgh Shootout requires all EV participants to have passed through Rain test at an official event before attending the Shootout.<ref>Pittsburgh Shootout Handbook. https://www.pittsburghshootout.com/</ref>
 <brclear=all />
 =Risk Management=
 ==Insurance==

@@ Line 5: / Line 5: @@
 # Access to restroom facilities
 # Location relative to lodging and other necessary amenities
 Race tracks with skidpad/autocross designated areas are natural selections to host an unofficial event, but parking lots at universities and other spaces can be used provided they have adequate surfaces and the obstacles such as light poles can be avoided. Paddock space must be available for all teams as well; each team requires approximately a 5mx15m paddock to park the trailer, tow vehicle, and tents.
@@ Line 16: / Line 17: @@
 ## Providing cones, trash cans, hay bales, etc
 ## EMS
+An example of a proposal created by the Pittsburgh Shootout is located [https://drive.google.com/file/d/1NIbJ-gRaHJ8CiJdWc-NJP-xzySbELU8c/view here].
 =Financing=
-The funding required to host an event is largely dependent on the venue host and availability of sponsors. The Pittsburgh Shootout publishes financial information [https://www.pittsburghshootout.com/sponsorship online] to clarify funding needs for its event. Most venues will give a clear quote for services in the section above and allow the team to select items a la carte.
+The funding required to host an event is largely dependent on the venue host and availability of sponsors. The Pittsburgh Shootout publishes financial information [https://www.pittsburghshootout.com/support-us/sponsorship online] to clarify funding needs for its event. Most venues will give a clear quote for services in the section above and allow the team to select items a la carte.
 Student teams choosing to use a shootout as a fundraiser should likely look elsewhere. Without sponsorship of the venue, it's unlikely this will be a reliable source of income for the team.
 =Volunteers=
-The number of required volunteers is dependent on attendance. There are some rules of thumb for volunteer:attendee ratio. For example, FSAE in North America has approximately 350 volunteers for 120 FSAE teams, but the volunteers serve several roles across the weekend. The 2022 Pittsburgh Shootout fielded 40 volunteers for 32 teams for the autocross, but requires closer to 50 to function correctly.
+The number of required volunteers is dependent on attendance. There are some rules of thumb for volunteer:attendee ratio. For example, FSAE in North America has approximately 350 volunteers for 120 FSAE teams, but the volunteers serve several roles across the weekend. The 2025 Pittsburgh Shootout fielded 60 volunteers for 32 teams for the autocross.
@@ Line 49: / Line 50: @@
 # Floaters (approximately 1 floater to 10 volunteers)
 There should be approximately 2-4 technical inspectors assigned per inspection "bay". Technical Inspection may take an hour+, so several groups of technical inspectors are required. At the Pittsburgh Shootout, technical inspection is started Friday night for the Autocross on Saturday to better manage time. A sample [[Work Breakdown Structure]] is shown below. This was derived from the Pittsburgh Shootout's WBS, with names omitted for privacy. The structure is split between pre-event responsibilities and at-event; the race is on Saturday, and it can be seen that the branch is divvied further between Friday and Saturday tasks. Limitations on responsibility are shown, noting the red and orange boxes stating volunteers are to only pick one box.[[File:Wbs without names.jpg|center|middle|frame|Shootout Work Breakdown Structure]]
-<br clear=all />
+<brclear=all />
 ==Technical Inspection==
 Tech inspection is an absolute necessity for unofficial shootout events. The risks in hosting other Formula teams to the host team, the venue, and SAE are astronomical if the hosting team does not take the steps necessary to ensure safety of all attendees. Technical inspection must be to a similar rigor to the official SAE events and exceptions cannot be made to requirements which compromise the safety of the student driver or other attendees. Often it's difficult to perform some of the technical inspection tasks provided at the SAE events due to a lack of a tilt table or other tools; it is the host team's responsibility to provide adequate alternatives such as requiring tech stickers from an official event, performing a modified test, or being more stringent on safety requirements to ensure student and spectator safety.
-The Pittsburgh Shootout provides an "90%" technical inspection to cars which have passed a Formula SAE technical inspection, skipping steps such as SES checks. A full technical inspection performed by inspectors who also do the official events is provided for a team which cannot produce tech stickers. The Pittsburgh Shootout does not perform a tilt test or a sound test, but does perform a rain test and brakes test. There are 6 technical inspection bays at the Pitt Shootout, and cars are split by vehicle class for inspection. Accumulator inspections may be done with a video prior to the event, or performed on site if the teams fail to provide the video. Teams may circumvent the accumulator inspection at the event if a tamper seal is unbroken from the official FSAE event. The Pittsburgh Shootout also built an IMD tester to verify functionality for EV teams. As of 2023, the Pittsburgh Shootout requires all EV participants to have passed through Rain test at an official event before attending the Shootout.<ref>Pittsburgh Shootout Handbook. https://www.pittsburghshootout.com/handbook</ref>
+The Pittsburgh Shootout provides an "90%" technical inspection to cars which have passed a Formula SAE technical inspection, skipping steps such as SES checks. A full technical inspection performed by inspectors who also do the official events is provided for a team which cannot produce tech stickers. The Pittsburgh Shootout does not perform a tilt test or a sound test, but does perform a rain test and brakes test. There are 6 technical inspection bays at the Pitt Shootout, and cars are split by vehicle class for inspection. Accumulator inspections may be done with a video prior to the event, or performed on site if the teams fail to provide the video. Teams may circumvent the accumulator inspection at the event if a tamper seal is unbroken from the official FSAE event. The Pittsburgh Shootout also built an IMD tester to verify functionality for EV teams. As of 2023, the Pittsburgh Shootout requires all EV participants to have passed through Rain test at an official event before attending the Shootout.<ref>Pittsburgh Shootout Handbook. https://www.pittsburghshootout.com/</ref>
-<br clear=all />
+<brclear=all />
 =Risk Management=
 ==Insurance==
-Event insurance is remarkably difficult to get due to the nature of the event being a motorsports race. Most event insurance companies will not cover FSAE shootouts. Work with your venue or your university to procure insurance. Often in track rental contracts the Host (the team, generally) is required to procure general liability insurance. Many race tracks have an open contract with an insurance company and may be able to source this insurance for the event.
+Event insurance is remarkably difficult to get due to the nature of the event being a motorsports race. Most event insurance companies will not cover FSAE shootouts. Work with your venue or your university to procure insurance. Often in track rental contracts the Host (the team, generally) is required to procure general liability insurance. Many race tracks have an open contract with an insurance company and may be able to source this insurance for the event. K&K Insurance does provide event insurance for Motorsports events and their information can be found [https://www.kandkinsurance.com/programs/motorsports-insurance here].
-The Pittsburgh Shootout acquires the following insurance coverage through the venue:
 <span>$5 million general liability</span><br /><span>$15,000 accidental death</span><br /><span>$15,000 additional medical</span>
@@ Line 67: / Line 68: @@
 <span>in addition to a waiver signed at the gate affirming all participants have a drivers license and health insurance.</span>
 <span>
-<span style="color: rgb(255, 0, 0);" data-mce-style="color: #ff0000;">'''Do not host a Shootout event without insurance.'''</span>
+Insurance costs can be >$1500 per day.
 </span>

@@ Line 54: / Line 54: @@
-The Pittsburgh Shootout provides an "90%" technical inspection to cars which have passed a Formula SAE technical inspection, skipping steps such as SES checks. A full technical inspection performed by inspectors who also do the official events is provided for a team which cannot produce tech stickers. The Pittsburgh Shootout does not perform a tilt test or a sound test, but does perform a rain test and brakes test. There are 6 technical inspection bays at the Pitt Shootout, and cars are split by vehicle class for inspection. Accumulator inspections may be done with a video prior to the event, or performed on site if the teams fail to provide the video. Teams may circumvent the accumulator inspection at the event if a tamper seal is unbroken from the official FSAE event. The Pittsburgh Shootout also built an IMD tester to verify functionality for EV teams. As of 2023, the Pittsburgh Shootout requires all EV participants to have passed through Rain test at an official event before attending the Shootout.
+The Pittsburgh Shootout provides an "90%" technical inspection to cars which have passed a Formula SAE technical inspection, skipping steps such as SES checks. A full technical inspection performed by inspectors who also do the official events is provided for a team which cannot produce tech stickers. The Pittsburgh Shootout does not perform a tilt test or a sound test, but does perform a rain test and brakes test. There are 6 technical inspection bays at the Pitt Shootout, and cars are split by vehicle class for inspection. Accumulator inspections may be done with a video prior to the event, or performed on site if the teams fail to provide the video. Teams may circumvent the accumulator inspection at the event if a tamper seal is unbroken from the official FSAE event. The Pittsburgh Shootout also built an IMD tester to verify functionality for EV teams. As of 2023, the Pittsburgh Shootout requires all EV participants to have passed through Rain test at an official event before attending the Shootout.<ref>Pittsburgh Shootout Handbook. https://www.pittsburghshootout.com/handbook</ref>
 <br clear=all />
 =Risk Management=

@@ Line 49: / Line 49: @@
 # Floaters (approximately 1 floater to 10 volunteers)
 There should be approximately 2-4 technical inspectors assigned per inspection "bay". Technical Inspection may take an hour+, so several groups of technical inspectors are required. At the Pittsburgh Shootout, technical inspection is started Friday night for the Autocross on Saturday to better manage time. A sample [[Work Breakdown Structure]] is shown below. This was derived from the Pittsburgh Shootout's WBS, with names omitted for privacy. The structure is split between pre-event responsibilities and at-event; the race is on Saturday, and it can be seen that the branch is divvied further between Friday and Saturday tasks. Limitations on responsibility are shown, noting the red and orange boxes stating volunteers are to only pick one box.[[File:Wbs without names.jpg|center|middle|frame|Shootout Work Breakdown Structure]]
-<brclear=all />
+<br clear=all />
 ==Technical Inspection==
 Tech inspection is an absolute necessity for unofficial shootout events. The risks in hosting other Formula teams to the host team, the venue, and SAE are astronomical if the hosting team does not take the steps necessary to ensure safety of all attendees. Technical inspection must be to a similar rigor to the official SAE events and exceptions cannot be made to requirements which compromise the safety of the student driver or other attendees. Often it's difficult to perform some of the technical inspection tasks provided at the SAE events due to a lack of a tilt table or other tools; it is the host team's responsibility to provide adequate alternatives such as requiring tech stickers from an official event, performing a modified test, or being more stringent on safety requirements to ensure student and spectator safety.
@@ Line 56: / Line 56: @@
 The Pittsburgh Shootout provides an "90%" technical inspection to cars which have passed a Formula SAE technical inspection, skipping steps such as SES checks. A full technical inspection performed by inspectors who also do the official events is provided for a team which cannot produce tech stickers. The Pittsburgh Shootout does not perform a tilt test or a sound test, but does perform a rain test and brakes test. There are 6 technical inspection bays at the Pitt Shootout, and cars are split by vehicle class for inspection. Accumulator inspections may be done with a video prior to the event, or performed on site if the teams fail to provide the video. Teams may circumvent the accumulator inspection at the event if a tamper seal is unbroken from the official FSAE event. The Pittsburgh Shootout also built an IMD tester to verify functionality for EV teams. As of 2023, the Pittsburgh Shootout requires all EV participants to have passed through Rain test at an official event before attending the Shootout.
-<brclear=all />
+<br clear=all />
 <ref>Pittsburgh Shootout Handbook. https://www.pittsburghshootout.com/handbook</ref>

@@ Line 4: / Line 4: @@
 # Size and quality of drivable area
 # Access to restroom facilities
-# Location relative to lodging and other necessary amenitiesRace tracks with skidpad/autocross designated areas are natural selections to host an unofficial event, but parking lots at universities and other spaces can be used provided they have adequate surfaces and the obstacles such as light poles can be avoided. Paddock space must be available for all teams as well; each team requires approximately a 5mx15m paddock to park the trailer, tow vehicle, and tents.
+# Location relative to lodging and other necessary amenities
 A meeting with the venue owner will be necessary prior to event planning to discuss what the team plans to do with the space, establish pricing, and set clear expectations between the team and venue. It is recommended that teams with active SCCA chapters nearby reach out to their organizers as well to learn how to run the event. Teams should bring at minimum the following with their meeting with the venue representative: